4TY - Preventive Safety (EXO IT Solutions GmbH)

Softwarelösung aus der Cloud für effizienten und wirksamen Arbeitsschutz

Our aim is to design a modern software solution which

• has clear, simple user guidance ("one-click") and intuitive operating elements
• can be accessed as a Software as a Service ("SaaS") application from anywhere
• significantly increases efficiency in the relevant work processes
• facilitates process coordination for all parties involved in occupational safety and health
• meets the legal requirements for documentation in occupational health and safety and employee protection, as well as those of the DIN 45001 standard
• supports documented legal certainty for companies and responsible persons

Functional description

Basics

With 4TY, the basic master data is provided once, which you can set/change individually for your tasks:

• User and rights management
• Client and organisational structure; central texts for the operating instructions including pictograms are stored here
• Catalogue of hazard
• Catalogue of measures (text proposals for recurring hazards/measures)
• Catalogue of personal protective equipment
• The pictograms proposed in the operating instructions are assigned to these three catalogues
• Organisational structure and associated user role model

Checklists

• Checklists for inspections or surveys
• These can be used as a basis for derived risk assessments

Inspection and mobile recording

• Inspection planning
• Mobile recording of checklists during the inspection (iPad Pro)
• Deriving of risk assessments based on the checklist responses
• Inspection protocol

Hazard documentation on the basis of the hazard catalogue

• Selection of hazard factor, description of the hazard and naming of the responsible office
• Check for completeness of an assessment of workplace / activity
• Controlled process draft/ approval with documentation of decision history
• Resubmission of the assessment after 12 months at the latest

Risk assessment per workplace / activity

• Assessment per risk factor with
  • Nohl risk matrix (direct or rule-based)
  • Key feature methods for integrated ergonomics assessments
  • Simple assessment via risk number (1-7)
• Assessment categories in the risk matrix configurable for your company
• Additional assessment methods for physical strain/ergonomics, noise or own target specifications

Measure planning

• The target, planning and implementation of measures are documented for each hazard
• The effectiveness of the measure is predicted in the risk matrix, and the residual risk is documented
• Dates and persons appointed for execution or initial inspection/supervision are recorded
• Effectiveness of the measure in the assessment according to status "implemented" in a released risk assessment

Operating instruction

• The operating instruction is an integral part of the risk assessment
• Texts of the organisational unit (e.g. responsible company doctor, emergency number) can be stored in the organisation, the hazards and implemented measures are taken from the assessment
• The operating instruction can be revised individually; the approval of the operating instruction is linked to the approval of the risk assessment

Risk assessment for special or comprehensive assessments ("Plug In")

• In contrast to the risk assessment workplace / activity, a plug-in assessment does not have to be assessed in all risk categories
• It is intended for risk assessments valid throughout the company and, if necessary, also for operating instructions; examples of use: Hazardous substance, infection/hygiene
• These assessments can be used independently (e.g. yellow operating instructions for hazardous substances) or as a "plug-in" as part of a risk assessment for a workplace/activity

Worklist and message control

• Every appointment relevant to the risk assessment or measure is listed in the worklist of the executing or responsible user
• The worklist thus provides an overview of all necessary tasks in the context of processing the risk assessment
• The worklist can also be subscribed to, i.e. the information is compiled and sent in a message to the user's e-mail address.

Personal risk assessment - Maternity Protection Act, Youth Employment Protection Act, rehabilitation / severe disability

• The special test criteria for the personal risk assessments can be stored centrally at the risk factors.
• These are used in the concrete risk assessment and a special evaluation is made for the groups of persons
• This assessment of the risk assessment is subject to a final check and is part of the approval process

Dashboard, Reporting

• The start page offers the possibility to get a quick picture of the overall situation of one's area of responsibility by means of reports.
• The reports can be preset in the "Reporting" area

Long-term storage

• All completed inspection reports, approved risk assessments and their operating instructions are stored in the long-term file
• Storage is in non-changeable .pdf format
• The risk assessment includes the evaluations, the measures each with processing history; the personal risk assessments are also listed